Version: 27-04-2025
Version number: 1.1

Privacy Notice

Introduction

This Privacy Policy explains how Connecting Tides ("we," "us," "our") collects, uses, and protects your information when you visit our website for our personal art project and subscribe to our newsletter.

Data Controller

Connecting Tides is the data controller responsible for the processing of your personal data. You can contact us regarding any privacy matters at data@connectingtides.org.

What Information We Collect

  • We collect your email address when you voluntarily subscribe to our newsletter.

  • We use privately hosted instance of Matamo, a GDPR-compliant analytics service that collects anonymous usage data such as page views, referral sources, and visit duration without storing personal information or using unique identifiers to track individual users.

Legal Basis for Processing

We process your email address based on your consent, which you provide when you voluntarily subscribe to our newsletter through our website.

How We Use Your Information

We use your email address solely for the purpose of sending you our newsletter with updates about the Connecting Tides project.

Data Sharing

We share your email address with EmailOctopus (based in the UK), our newsletter service provider who helps us send newsletters to our subscribers. This provider is GDPR-compliant and processes your data according to EU data protection standards.

Cookies and Tracking Technologies

Our website makes minimal usage of cookies. Cookies are set by Google for the site translation to Japanese.

Data Retention

We retain your email address only for as long as you remain subscribed to our newsletter. You can unsubscribe at any time using the link provided in each newsletter.

Security

We implement the following security measures to protect your data:

  • Our website uses HTTPS encryption to secure the transfer of data;

  • Email addresses are stored securely with EmailOctopus, which maintains appropriate technical and organizational security measures;

  • Access to personal data is limited to authorized personnel only;

  • Regular security assessments are conducted to ensure data protection.

Children’s Privacy

Our services are not directed at individuals under the age of 16, and we do not knowingly collect personal information from children.

International Data Transfers

Your email data is stored and processed only within the European Economic Area (EEA) and the United Kingdom, which is recognized by the EU as providing adequate data protection. However, some of our service providers (like Google) may process data outside these regions.

Automated Decision Making

We do not use automated decision-making or profiling techniques with your personal data.

Your Rights

Under GDPR, you have the right to:

  1. Access your personal information

  2. Correct inaccurate information

  3. Request deletion of your information (right to be forgotten)

  4. Restrict processing of your information

  5. Data portability (receive your data in a machine-readable format)

  6. Withdraw consent at any time (e.g., unsubscribe from our newsletter)

  7. Object to the processing of your information

  8. Lodge a complaint with a supervisory authority in your country of residence, work, or where the alleged infringement occurred

How to Exercise Your Rights

To exercise any of these rights, please contact us at data@connectingtides.org. We will respond to your request within one month.

Complaint Procedure

If you believe your data has been processed unlawfully, you have the right to lodge a complaint with your local data protection authority. For a list of supervisory authorities in the EU, please visit the European Data Protection Board website.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will post the updated policy on our website.

Contact Us

If you have any questions about this Privacy Policy, please contact us at data@connectingtides.org.